$85000 - $90000 Year
Monday to Friday
Day shift
Hybrid Working Model
Flexible Commuting
Flexible Fridays & Summer Fridays
Paid Parental Leave for FT employees
21 paid days off (pro-rated based on first year of employment) plus your Birthday off
Generous Employee Discount Program
Medical
Dental
Vision Benefits with Health Saving Account (HSA) option
SHIP (Share Investment Program)
401(K) with company match
Flex Spending Account (FSA)
Commuter Benefits (Pre-tax)
Voluntary Benefits and Critical Illness
Company sponsored Life and Disability benefits
Employee Assistance Program (EAP)
Discounts for auto/home/pet insurance
Lease Admin Responsibilities:
Analyze and interpret lease agreements to ensure compliance with lease terms and conditions in terms of payment as well as sales reporting to landlords.
Research and resolve payment disputes, employing analytical skills to find effective solutions and maintain positive relationships with partners.
Ensure 100% data integrity such that lease documents are interpreted, abstracted and entered into the system of record accurately.
Reviews all documents and lease modifications to abstracts financial terms into the database.
Ongoing verification and abstraction of lease information and appropriate updating of the database, as needed.
Updates all pertinent real estate information into the database, including lease documents and Landlord invoices.
Monitors all rent payables including base rent, common area, maintenance charges, taxes, and percentage rents, etc.
Responsible for correspondence and notices, address and resolve landlord/tenant payment issues, and monitor leases/amendments for rent start-up, operating expense changes, changes in ownership, alteration consent, and lease terminations.
Oversees and participate in the review, drafting and execution process for legal documents as needed.
Provide lease interpretation and guidance to Real Estate and Legal Teams.
Opens and addresses all Landlord related mail/email.
Collaborate closely with landlord, property management, legal, finance, and other internal business teams, fostering cross-functional partnerships to drive optimal lease administration and improve business outcomes.
Review and perform desktop audits of operating expense payments, reconciliations, billings and estimates. This includes comparing landlord's calculations to lease requirements/provisions.
Ensure all landlord statements are reconciled to SAP and to contractual terms on a monthly basis.
Lease Accounting Responsibilities:
Liaise with internal and external stakeholder on lease accounting matters.
Manage and maintain all aspects of real estate lease accounting and lease accounting records.
Assist with lease negotiations and provide financial analysis to support Real Estate lease decisions.
Ensure timely and accurate accruals and payment of rent as well as other lease-related expenses.
Manage the billing/charge generation process including annual tenant reconciliations process ensuring accuracy and timely meetings of deadlines.
Enhance existing systems as necessary and help identify, create, develop, and deploy new tools, database systems and reporting capabilities to increase efficiencies, data integrity, accuracy, and transparency across all areas of the company.
Monitor and review work completed by third-party service providers.
Assume responsibility for overall quality and integrity of all Lease Accounting data and documents.
Perform accounting and general ledger duties including reconciling assigned accounts on a monthly basis and creating journal entries to correct, reclassify, or record items.
Work closely with Real Estate, Legal and Construction departments to understand the key terms of lease agreements.
As part of the month end close process, prepare journal entries relating to but not limited to, minimum rent, prepaid rent, accrued percentage rent, etc.
Coordinate and track monthly fixed/variable rental payments with Accounts Payable team.
Assist Real Estate with update of financial data, including monthly payments, within lease profiles.
Primary point of contact for landlords to resolve billing, reconciliations, coordination of audits and other lease related issues.
Responsible for assisting Financial Planning & Analysis department with the annual budget and semi-annual forecast process for store occupancy expense accounts.
Contribute to ensure the timely and accurate monthly, quarterly and year-end close based on internal as well headquarter (HQ) deadlines.
Review if assigned accounting topics are in line with accounting guidelines based on HQ procedures and IFRS updates.
Support Finance related audits (e.g., annual year-end audit).
Prepare monthly, quarterly and annual financial reports related to lease accounting.
Prepare monthly, quarterly and annual sales reports to landlords.
Keeping accurate database of sales deductions for sales reporting to landlords as well as for % rent purposes.
Demonstrated extensive hands-on Lease Management experience
Expertise in understanding and interpreting complex lease language and communicate lease requirements to stakeholders
Proficiency with lease database tools
Consistent track record of successfully completing challenging projects and handling multiple priorities
Negotiating experience
attention to details and strong communication and interpersonal skills required
Proven financial
analytical and creative problem-solving skills
Excellent written
verbal
analytical
and research skills required
5-10 years or more of lease management and lease accounting experience
SAP Experience a MUST
Finance
On going position
General Location, within a limited area