$62,542.43 - $65,000.00 Year
Monday to Friday
Day shift
Employee discount
Dental insurance
Vision insurance
Flexible spending account
Retirement plan
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Knowledge of generally accepted accounting principles, practices & procedures (GAAP)
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Knowledge of generally accepted auditing standards (GAAS)
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Knowledge of principles, practices and procedures related to procurement and P-Card issuance
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Knowledge of the methods of data collection
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Knowledge of standard business formats & styles for letters & business forms
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Knowledge of excellent customer service practices
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Knowledge of basic management principles and practices
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Skill in operating a personal computer
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Ability to use computer programs needed to perform job duties
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Ability to supervise, mentor, and train staff
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Ability to prepare and maintain a variety of accounting records
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Ability to analyze and interpret accounting data
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Ability to plan, organize and coordinate work assignments & communicate effectively verbally & in writing
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Ability to establish and maintain effective working relationship with others
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Ability to research and interpret State and Federal Regulations
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Ability to understand, interpret and apply applicable rules, regulations, policies & procedures to an accounting program
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Ability to work independently
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Ability to utilize problem-solving techniques
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Ability to conduct fact-finding research
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Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices
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Ability to frequently bend, kneel, reach, and sit or stand for long periods of time
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Ability to frequently use telephone, computer, copier, and small hand tools, e.g., stapler, scissors, etc
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Ability to review data for accuracy & completeness
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Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): N/A
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Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency
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Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural
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Incumbent must possess a valid Florida Driver License and have a motor vehicle to carry out these duties
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Statement of Financial Interest: Required to file a full financial disclosure with the Florida Commission on Ethics by July 1st of year as Business Manager
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To be the Healthiest State in the Nation
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This position requires a security background check and/or drug screening and participation in direct deposit
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Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions
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Working Title: ACCOUNTING SERVICES SUPERVISOR II - SES - 64000283
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The position is responsible for advanced budget development and accounting functions, and the oversight of all related duties to ensure continuation of fiscal operations for Lee CHD
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The Accounting Services Supervisor II-SES serves as the accounting delegated authority in the absence of the Finance & Accounting Administrator -SES
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This position spends more than 50% of the time engaged in supervisory responsibilities
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This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees’ work
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The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action
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The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets
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Ensures all staff complete required training and are offered additional training
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Meets with each of the section supervisors to review their proposed annual budget, in conjunction with the Finance & Accounting Administrator -SES
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Uses the Financial & Information Reporting System (FIRS) for research to compile budget information for each program and service section
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Coordinates the annual budget with spending plans, prepares and updates the spending plans monthly for review by the Finance & Accounting Administrator -SES
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Assists Finance & Accounting Administrator-SES with the Lee County Board of Commissioners Contract
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Adjusts and monitors Other Cost Accumulator (OCA) cash balances which includes establishing allotments per each section's budget to ensure spending and timeliness of spending
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Monitors cash balances for each OCA and adjusts for negative balances in order to maintain 100% compliance for Other State Funds & State General Revenue OCAs
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Monitors federal OCA balances for semi-monthly reimbursement
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Performs monthly audits in State Purchasing System (Works)
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Develops, implements, maintains, and oversees the financial accounting system (FLAIR)
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Performs complex analysis of accounting data for general accounting, accounts payable, accounts receivable, cash, and budgets
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Responsible for journal transfers in and out of the Lee County Health Department to DOH Headquarters and other entities
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Prepares transactions to record estimated revenue and budgetary appropriations reflected on the Schedule C. Prepares quarterly Financial Reports for Healthy Start, NFP, and Tobacco Program
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Processes E-Payment Form for Bank of America by July deadline
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Collects and Generates Financial information for the End Year Financial Statements
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Processes disbursement monthly online reconciliation by 15th of each month
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Acts as backup to process for AIMS report monthly and maintains AIMS database and reconciles other various financial data and accounts, which are monitored by DOH as needed
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Oversees Accounts Revenue and Payables performance of daily activities
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This includes implementing internal controls for handling of checks and cash
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Audits clinic’s and satellite department’s cash drawers quarterly
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Prepares Cash Audit reconciliation report and uploads to Central Office SharePoint
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Reviews and makes necessary corrections to Maintain Collocated Matrix database for accuracy
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Audits Encumbrances for variances and discrepancies
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Processes Journal entries, completes corrections via Journal Transfers, both internal and external, in the FLAIR system, as needed
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Approves disbursement vouchers and purchase orders after reviewing for compliance with Florida Department of Financial Services (Comptroller) rules and regulations
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Independently develops and implements policies and procedures as needed for these accounting operations
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Acts as Payroll Reallocation Manager for the FIRS biweekly payroll reallocation sets
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Prepares the reallocation sets (matrix) and monitors for appropriate reallocation by OCA for a position’s payroll according to their time worked in various programs as recorded in the Health Management System
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Monitors and adjusts as needed per budgets, OCA spending, and program coding
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Assists Finance & Accounting Administrator- SES with preparation of Cost Base Reimbursement report for Medicaid Year-End Financial Statements and Internal Control Questionnaire (ICQ) report
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Participates in disaster preparedness training and preparation
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Performs ongoing quality assurance/improvement activities
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Serves as the alternate Budget/Contract Information Custodian alternate
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This position serves as contract manager as required by Section 287.057(15), Florida Statutes and adheres to the ethical standards outlined in sections 112.313, 112.3148, 112.3175, 112.3185, Florida Statutes, as applicable
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This position has the responsibility to ensure the provider meets all contractual requirements in the time and manner specified, and to perform continual monitoring of contractor performance
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Responsible for contract management tasks
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Maintains deadlines, deliverables and contract related communications on an ongoing basis with internal and external customers
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Monitors contract compliance with established procedures
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Ensures contract/agreements are entered into FACT system
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Processes contractual invoices for payment as Contract Manager
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Information Custodian: This position has the responsibility of being the Information Custodian for the Finance & Accounting information set; and will perform related duties as defined in DOHP 50-10
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Alternate Key Custodian: This position has the responsibility of being the Alternate Key Custodian for the Lee CHD offices and secure area(s) at the Joseph P
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D’Alessandro (JPD) state building location, and, in the absence of the Key Custodian, will perform related duties as defined in DOHP 50-10
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Performs other duties as assigned
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Access Control of Social Security Numbers: Has access to records containing social security numbers in the performance of job duties
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This position will abide by all state and federal laws, rules, and DOH policies and procedures
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This position is classified as sensitive
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This individual will perform tasks defined as sensitive and handles confidential information
Communication
2 years
Finance
1
General Location, within a limited area