$75000 - $80000 Year
Monday to Friday
Day shift
Health insurance
Paid time off
Employee discount
Dental insurance
Vision insurance
401(k)
401(k) matching
Flexible schedule
Retirement plan
Others
As part of the Award Management (AM) Team sitting under the Resource Mobilization Department and working in close partnership with others, the Award Management Officer (AMO) will play a vital role in negotiating, administering, and modifying various types of awards, executed directly from the US Office (Washington DC and New York). This will include USG assistance and acquisition Awards as well as US-Based Institution Awards. As a member of the AM Team and a key partner of the Business Development Team, the AMO is involved in the full life cycle of the awards: Institutional Positioning, Preproposal Activities, Proposal Preparation, Award Implementation, and Close-out. The AMO is focused on ensuring congruence with project terms and conditions, regulatory compliance, mitigation of business risk, programmatic and administrative support to the project, and adherence to Action Against Hunger policies and procedures. This position reports directly to the Award Management Associate Director.
Officer, Award Management:
Purpose: Provide multiple services that support a comprehensive platform of activities related to Action Against Hunger USA Country Programs. Monitor and report on the overall provision of services such as awards management, donor compliance, and communication/information management.
Engagement: Assess operational and process performance, providing data and analysis. Provide suggestions regarding the most effective ways to engage with the Country Programs, other departments, and other Action Against Hunger offices.
Delivery: Maintain a reputation for quality and reliability of Action Against Hunger USA program execution through the provision of services consistently and in line with the organization’s policies and procedures.
KEY ACTIVITIES IN YOUR ROLE WILL INCLUDE
Essential Job Duties
Securing Public Resources
Support country-specific proposal development as requested, primarily in regard to US government and US-based institution opportunities. Provide feedback to Country Offices and relevant stakeholders; incorporate reviewer feedback into proposal documents.
Participate in meetings on new/upcoming opportunities; monitor the Business Development Unit opportunity pipeline to keep the Award Management Team aware of potential award activities.
Monitoring and Managing Award Portfolio
Work collaboratively with Country Offices, Action Against Hunger US offices, other network members, and relevant partners and sub-recipients. Serve as the main point of contact on assigned awards for Country offices and Action Against Hunger US stakeholders (i.e., TA providers, program officers, other Business Teams, Finance, Grants and Contracts, and HR)
Work with Senior Award Management Officers on routine award management, including grant/contract reports and requests for modifications; execute appropriate follow-up and suggest approaches to resolving challenges.
Act as a key point of contact for donors on resources provided to Action Against Hunger and ensure timely and effective communications to donors on matters related to their resources.
Ensure all donor communications, requests, amendments, etc., are communicated effectively and quickly to the relevant Country and Action Against Hunger US offices and recorded/stored for future reference in the Award Repository on SharePoint
Support Action Against Hunger USA to maintain knowledge management systems, ensuring award files are kept up to date in consisnt manner to support backstopping and handover.
Work with Finance and relevant technical staff leads to monitor rae of spending in Country and Action Against Hunger US offices includng charges such as personnel, travel, consultancy, and sub-award agreements, and troubleshoot and escalate as needed; regularly update Team Leader for Global Awards on the progress of the designated portfolio of awards.
Work with Country Offices and Finance to monitor match reporting when required by donors.
Work with Country Offices and Finance to ensure expense charges are allowable, allocable, and reasonable; and follow up to ensure errors are corrected.
Assist with budget planning and monitor monthly budget versus actual expenditures; compile and analyze annual and budget submissions
Strong organizational skills
extremely detail-oriented
Excellent written
verbal communication skills are a must
Experience communicating in different cultural work environments is preferred
Excellent interpersonal skills
3 years of experience
Finance
On going position
General Location, within a limited area