$78000 - $80000 Year
Monday to Friday
Day shift
Health insurance
Paid time off
Employee discount
Dental insurance
Vision insurance
401(k)
401(k) matching
Flexible schedule
Parental Leave
Tuition reimbursement
Flexible spending account
Retirement plan
Others
Job Description:
The Executive Coordinator executes a broad variety of administrative tasks for VPs and VPs-1. As these international executives travel extensively, the coordinator must be able to anticipate their needs with regard to scheduling travel and setting priorities, and maximize executives’ effectiveness by providing them with first rate administrative and organizational support.
The role requires judgment, discretion, and diplomacy in dealing with at times highly sensitive and confidential material.
This position requires strong initiative and a high level of energy and flexibility, as well as the ability to work independently, to multi-task, to establish and manage multiple priorities simultaneously and to be able to see projects through with limited guidance.
The associate must be self-motivated with excellent organization skills and experience and must remain composed under pressure.
Attention to detail is critical. The associate must be a fast learner and maintain a high level of professionalism at all times in a very fast paced and demanding environment.
Ability to work in a team environment is required.
What are we looking for?
Education & Professional Qualification
Bachelor degree in Business Administration or similar.
Knowledge/Experience
3 to 5 years secretarial experience in an international environment.
Excellent knowledge of English, both orally and in writing, and fluency in French and/ or Dutch are musts.
Computer literacy: mainly MS Office (Outlook, Word, Excel, PowerPoint), knowledge of ERP (SAP SRM) is a plus.
Ability to create and nurture the right network.
Communication skills (written & verbally).
Comfortable around higher management.
What will be your key responsibilities?
Organize extensive and complicated travel itineraries from A to Z. Arrange visa in a timely and pro-active manner if needed.
Manage complex calendars. Screen inbox of executives for a pro-active approach. Ensure communication is disseminated to all relevant parties.
Manage commercial process. Create Purchase Orders, monitor commercial process and budget.
Process expense reports and maintain tax files for international executives. Ensure that policies and procedures are followed.
Plan and deliver logistics and give on-site support for management meetings in an effective and impactful way.
What can you expect from Mars?
Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
Best-in-class learning and development support from day one, including access to our in-house Mars University.
An industry competitive salary and benefits package, including company bonus.
#LI-CA1
Communication
Leadership
Teamwork
Interpersonal
Learning/adaptability
Self-management
Organizational
Computer
Problem solving
Open mindedness
Strong work ethic
technology
Others
2 years
3 years
Manufacturing
On going position
In-person