$45000 - $50000 Year
Monday to Friday
Day shift
Health insurance
Paid time off
Employee discount
Dental insurance
Vision insurance
401(k)
401(k) matching
Flexible schedule
Parental Leave
Tuition reimbursement
Flexible spending account
Retirement plan
Others
The purpose of the position is to support Nokia’s VP User Experience and her leadership team with tasks and responsibilities as exemplified below.
For this, we are seeking an experienced management assistant, who will be responsible for:
Calendars management (schedule meeting arrangements, voice conferences, track meeting commitments, prioritize meetings and monitor changes)
Business Travel organization and management – arrange itineraries, air ticket booking, hotel and restaurant reservations, visa arrangements, etc. (extensive use of Nokia Travel Systems)
Expense reporting in Concur: expense claim creations.
Distribution list management and creation, adding/removing names from main lists used for communications.
Schedule events, workshops, team meetings, conferences (organization, room reservations)
Manage office catering / food / drink purchases when needed.
Collaborating with other administrative assistants.
Use of Nokia tools for ordering/support for Laptop & Accessories, business cards and other office supplies as required (e.g. access cards, badges, mobile phones, etc)
Administrates communication in team/department., including securing qualitative material for all hands meetings and similar occasions.
Participate in the required team meetings, securing eg. structure, action points and minutes.
REQUIRED SKILLS
Full time Bachelor’s degree with good experience in travel arrangements, corporate systems, and communications preferred 2-year experience in secretary or sales assistant area.
Strong with MS office package (Word, Excel, Power point)
Knowledge in Microsoft Office 365 skills i.e. collaboration tools & systems a plus.
Ability to balance multiple tasks.
Strong written, verbal and general communication skills.
Ability to work on own initiative and self-motivated.
Excellent interpersonal skills: ability to work in collaboration as part of a wider team with other admins and team members across the globe.
Outstanding organization skills.
Proactive, reliable, energetic.
Fluent in English, both written and spoken is mandatory.
Ability to work with a variety of personalities is a key asset.
Maintains and ensures confidentiality and trust.
Highly focused and results oriented to contribute to the success of an organization.
Able to identify goals and priorities, flexible with changing job requirements and pressure tolerance.
Enjoy fast paced team environment.
Communication
Leadership
Teamwork
Interpersonal
Learning/adaptability
Self-management
Organizational
Computer
Problem solving
Open mindedness
Strong work ethic
technology
Others
2-year experience
Manufacturing
On going position
Hybrid Remote