$65000 - $80000 Year
Monday to Friday
Day shift
Health insurance
Dental insurance
401 (K)
Others
Groundbreaker. Game changer. Pioneer.
TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.
TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.
Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.
Overview
This position is responsible for the overall front office activities including the reception area, mail, facilities, and support for business development activities. They will work closely with Project Managers, Engineers, Designers, and Inspectors with requests related to projects. This position provides administrative / business development support for our local office as well as assistance to other TRC offices as needed.
Responsibilities
KEY RESPONSIBILITIES & TASKS include the following:
Provide overall office management support
Salesforce tracking on opportunity and proposal status, including followup with various staff to ensure correct information
Assistance with project accounting, including processing project reports, developing spreadsheets, monthly invoicing & payroll reporting, processing client & overhead invoices from this office to A/P, and monitoring budgets.
Preparation of documents, correspondence and proposals using Word and Excel applications.
Assistance with various technical project related tasks including ordering environmental due diligence database reports
Provide contract administration, which includes the review, processing and photocopying of billing and subcontractor vouchers and preparing subcontractor/subconsultant agreements. Maintenance of files, libraries, and reference materials.
Assist with project setup / updates in Deltek’s Vision software.
Assist Project Managers, Engineers, Designers, and Inspectors with requests related to projects.
Serve as the initial telephone and office contact for clients, vendors, service providers and visitors and will initiate follow-up contact as required and as needed.
Assist employees with training registration, applying & renewal of PE licenses for various states, expense reports, benefit issues and other requests as needed. Serve as a liaison with other Regional Offices and with the Corporate Office.
Organize special events: Townhall Meetings, staff meetings and holiday gatherings. Coordination of meeting schedules, appointments and travel arrangements, as needed.
Maintain records and organize filing & archive system to facilitate the expeditious retrieval of information as needed.
Front desk reception (greeting visitors, handling deliveries)
Assist with special projects requested by local or corporate office staff.
Other duties as assigned by manager.
Strong Microsoftt Word skills. Profocient in Excel
SharePoint
Teams.
Strong verbal and written communication skills.
Must be a self-starter and able to work in an organized manner with limited supervision.
Must be detail oriented and organized.
Ability to manage priorities with various independent teams.
Must have a sense of urgency
be self-motivated
team oriented
collaborator.
5+ of experience supporting multiple project managers in an engineering
consulting
or construction environment
Bachelor’s degree or equivalent experience
Finance
On going position
General Location, within a limited area