$78000 - $100000 Year
Monday to Friday
Day shift
Health insurance
Paid time off
Employee discount
Dental insurance
Vision insurance
401(k)
401(k) matching
Flexible schedule
Parental Leave
Tuition reimbursement
Flexible spending account
Retirement plan
Others
Job Responsibilities :
.
Job Role:
1. Coordination and exchange of documents with Vendors, Vessel Agents, RIL teams - EXIM., FC&A, Insurance and External Agencies including Surveyors, Terminals
2. SAP entries related to L/C opening, import consignment, duty payment, delivery from port, Insurance, demurrage payment, UAT
3. Internal MIS and market intelligence to improve results
Detailed Activities:
Supplier related communication / activities
1. Obtain acceptance of vessel nominations sent by Suppliers
· Communicate with port authorities to check vessel suitability and nomination for discharge berth / port by submitting vessel's Q88 and Appendix
· ISOM portal - Application in portal and obtain approvals
· After vessel acceptance, provide information to the SAP team to update vessel in the portal
2. Coordination with the Suppliers:
· To obtain updated vessel itinerary to meet RIL required timelines
· Negotiate and obtain changes in the vessel rotation as required by RIL.
· Obtaining shipment documents from Supplier
· Obtain final invoice and later communicate with Exim and Treasury team to ensure timely payment to Suppliers.
3. Ullage and Logistics Management
· Coordination with Feedstock team and Terminals for checking availability of shore tanks
· Management of ullage by coordination with Logistic team for ullage creation prior to vessel arrival
· Issuing of LOI if required / OBL for discharge of cargo at discharge port.
Vessel shipping agents related communication / activities
1. Coordination with the shipping agents for updates in vessel itinerary and changes in the rotation as required.
2. Despatch of Original BLs to agents
3. Ensuring cargo discharge against either of LOI / Original BLs
SAP Activities
1. Conduct UAT for all new system entries as per RIL compliance
2. Coordination with SAP Team for updating vessel in SAP with Q88
3. To process 3 way pegging and creating Nomination Key
4. Creating Load-port and discharge port ticket
5. DMS of all documents
6. Creating STOs
7. Creating SCROLLs
Coordination with RIL sites
1. Coordinating with product-wise respective sites for timely unloading of vehicles to avoid detention.
2. Coordination and monitoring of stocks at all Plants.
3. Ensure logistics safety compliance as per Sites SOP
RIL EXIM team coordination / activities
1. Communicate all system entries and documents to EXIM team for customs clearance
2. Ensuring that Surveyors provide OTR reports on time
3. Follow up with EXIM team for Bills of Entry and Out of Charge for prompt stock transfer
4. Close coordination with logistics team for material movement
Demurrage payments
1. If there is demurrage as per RIL calculations for the import shipment, to verify RIL vs Supplier#s working with AP team
2. Coordination with vendor for demurrage working reconciliation / negotiation for reduction in demurrage
3. Creating entries in the system and required communication for approval
4. Creating proposals and scrolls in the system and giving communication to AP team for demurrage payment
Submission of Final Documents
1. Checking of original documents with banks and suppliers
2. Submitting original documents to the EXIM team
3. Obtaining original FTA promptly from Suppliers and submitting it to EXIM before arrival of vessel
Processing of Insurance claims, if any
1. In case of short receipt, to create claim request in the system
2. Submitting all the documents to the insurance dept. for lodging the insurance shortage claim
3. Coordination with insurance dept. for settlement of claim
MIS Activities
1. Maintain Import Master Data - weekly updates
2. Submission of import master to G&I Analytics team # monthly
Obtain market intelligence
Education Requirement :
Graduate + Specialized courses in Logistics / EXIM / SAP
Experience Requirement :
2 to 3 years of relevant experience
Skills & Competencies :
Core Domain Competencies:
1. MS Office
2. SAP
3. Logistics
4. Import documentation
Role-specific Competencies:
1. IT & Software for Usage
2. Negotiation & Influencing
3. Import Logistics
4. Decision Makin
Communication
Leadership
Teamwork
Interpersonal
Learning/adaptability
Self-management
Organizational
Computer
Problem solving
Open mindedness
Strong work ethic
technology
Others
2 years
3 years
Manufacturing
On going position
In-person