$37440 - $84000 Year
Monday to Friday
Day shift
Health insurance
Paid time off
Employee discount
Dental insurance
Vision insurance
401(k)
401(k) matching
Flexible schedule
Retirement plan
Others
At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company’s success. As a Real Estate Contract Admin Specialist within PNC's Realty Services organization, you will be based in Pittsburgh, PA.
Purpose of the position:
Maintain the payment of rent and any rent related expenses required under the lease within a regional portfolio; minimize property expenses and disallow unsupportable charges or payments by reviewing monthly, quarterly, semi-annual and annual statements, invoices and reconciliations against lease requirements.
Main Responsibilities:
Coordinate all payments to landlords related to ongoing Lease Obligations; Monthly Rent, CAM, insurance, taxes and miscellaneous expenses.
• Complete manual payments for rent and additional rent
• Verify all manual payments have been approved through the CAT table in PeopleSoft
• Review monthly, quarterly, semi-annual and annual invoices and reconciliations; verify payment history/process credit/payment.
• If required, update Lease Database with adjusted escrow amounts, Review leases, declarations, etc. as needed to confirm accurate billing terms.
• Monitor account statements and communicate with landlords to ensure all payments are appropriately applied. Work with landlords to resolve billing disputes (providing payment history in People Soft, cleared checks, lease language, etc.).
• Coordinate with Transaction Managers in the administration of landlord changes; canceling checks to prior owner and re-issuing payment to new landlord once all needed documentation is received and the supplier Eform has been submitted.
• Ensure that recurring contracts remit to addresses are updated after AP Vendor Management approves the vendor EForm
• Coordinate with Accounts Payable team to resolve lost payments, ACH rejections and Stop Payment Requests
• Identify and escalate all Notice of Defaults to management for resolution per PNC’s documented process.
Job Description
Manages a large portfolio of properties with primary duties that include auditing, negotiating and resolving rent payment disputes, resolving property use and resolving eminent domain issues. With an understanding of real estate contracts, abstracts complicated legal documents. Manages workflow of legal documents and analyzes portfolio data to facilitate financial and policy decisions.
Manages projects that include legal and transactional related workflows. Develops and prepares persuasive presentations for approval, execution, receipt of settlements and abstraction into the data base. Investigates property issues, disputes and government action against PNC property. Manages the easement and condemnation processes for realty services.
Manages the abstraction of data processes for a large portfolio of properties which includes more than 1,500 owned properties, 1,750 leased properties and a rental obligation of $2.2b and 30 million SF. The risk associated with this role and the critical date obligations are managed through the abstraction process.
Manages the bonding process for construction projects. Works with internal and external legal teams to produce, review and amend critical legal documents for PNC Realty Services including the evaluation of bond release and the resolution of bonding matters with internal and external customers as well as governmental bodies.
Manages a portfolio of legal documents, rent-related documents and relevant workflow utilizing multiple internal and external systems and reports to ensure that we are monitoring risk and critical dates.
PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be:
Customer Focused - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.
Managing Risk - Assessing and effectively managing all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.
Competencies
Accuracy and Attention to Detail – Understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy.
Business Markets – Knowledge of existing and planned markets and market-related initiatives from the perspectives of the competition, the suppliers, the customer base and the regulatory environment; ability to apply this knowledge appropriately to diverse situations.
Contracts Management & Administration – Knowledge of and ability to use the proper processes and practices for managing and administering a variety of contractual agreements.
Contracts Review – Knowledge of the contractual and legal matters related to expenditures (consulting services, maintenance, agreements, hardware and software acquisitions, outsourcing, etc.); ability to evaluate, interpret and improve the language used in contractual agreements.
Data Gathering and Reporting – Knowledge of and ability to utilize tools, techniques and processes for gathering and reporting data in a particular department or division of a company.
Effective Communications – Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Financial Analysis – Knowledge of and ability to read, interpret and draw accurate conclusions from financial and numerical material.
Lease and Property Management - Real Estate – Knowledge of, and ability to manage a portfolio of properties, perform direct buying, selling, renting and leasing of properties in a portfolio, and provide maintenance related services for managed properties.
Negotiating – Knowledge of successful negotiation concepts and techniques; ability to negotiate successfully across the organization and with external vendors and clients in a constructive and collaborative manner.
Real Estate Law & Policy Compliance – Knowledge of laws and policies that govern various forms of ownership in commercial and residential property; ability to demonstrate ethical behavior in diverse situations.
Work Experience
Roles at this level typically require a university / college degree, with 2+ years of relevant professional experience. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.
Education
Bachelors
Additional Job Description
Benefits
PNC offers employees a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time employees include medical/prescription drug coverage (with a Health Savings Account feature); dental and vision options; employee and spouse/child life insurance; short- and long-term disability protection; maternity and parental leave; paid holidays, vacation days and occasional absence time; 401(k), pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption assistance; educational assistance and a robust wellness program with financial incentives. To learn more about these and other programs, including benefits for part-time employees, visit pncbenefits.com > New to PNC.
Communication
Self-management
Organizational
Computer
Problem solving
Open mindedness
Strong work ethic
technology
Others
2+ years of relevant professional experience.
Finance
On going position
General Location, within a limited area