$35000 - $90000 Year
Monday to Friday
Day shift
8 hour shift
Health insurance
Employee discount
Dental insurance
Vision insurance
401(k)
401(k) matching
Parental Leave
Tuition reimbursement
Others
At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company’s success. As a Real Estate Contract Admin Specialist within PNC's Realty Services organization, you will be based in Pittsburgh, PA.
Purpose of the position:
Maintain the payment of rent and any rent related expenses required under the lease within a regional portfolio; minimize property expenses and disallow unsupportable charges or payments by reviewing monthly, quarterly, semi-annual and annual statements, invoices and reconciliations against lease requirements.
Main Responsibilities:
Coordinate all payments to landlords related to ongoing Lease Obligations; Monthly Rent, CAM, insurance, taxes and miscellaneous expenses.
• Complete manual payments for rent and additional rent
• Verify all manual payments have been approved through the CAT table in PeopleSoft
• Review monthly, quarterly, semi-annual and annual invoices and reconciliations; verify payment history/process credit/payment.
• If required, update Lease Database with adjusted escrow amounts, Review leases, declarations, etc. as needed to confirm accurate billing terms.
• Monitor account statements and communicate with landlords to ensure all payments are appropriately applied. Work with landlords to resolve billing disputes (providing payment history in People Soft, cleared checks, lease language, etc.).
• Coordinate with Transaction Managers in the administration of landlord changes; canceling checks to prior owner and re-issuing payment to new landlord once all needed documentation is received and the supplier Eform has been submitted.
• Ensure that recurring contracts remit to addresses are updated after AP Vendor Management approves the vendor EForm
• Coordinate with Accounts Payable team to resolve lost payments, ACH rejections and Stop Payment Requests
• Identify and escalate all Notice of Defaults to management for resolution per PNC’s documented process.
Job Description
Manages a large portfolio of properties with primary duties that include auditing, negotiating and resolving rent payment disputes, resolving property use and resolving eminent domain issues. With an understanding of real estate contracts, abstracts complicated legal documents. Manages workflow of legal documents and analyzes portfolio data to facilitate financial and policy decisions.
Manages projects that include legal and transactional related workflows. Develops and prepares persuasive presentations for approval, execution, receipt of settlements and abstraction into the data base. Investigates property issues, disputes and government action against PNC property. Manages the easement and condemnation processes for realty services.
Manages the abstraction of data processes for a large portfolio of properties which includes more than 1,500 owned properties, 1,750 leased properties and a rental obligation of $2.2b and 30 million SF. The risk associated with this role and the critical date obligations are managed through the abstraction process.
Manages the bonding process for construction projects. Works with internal and external legal teams to produce, review and amend critical legal documents for PNC Realty Services including the evaluation of bond release and the resolution of bonding matters with internal and external customers as well as governmental bodies.
Manages a portfolio of legal documents, rent-related documents and relevant workflow utilizing multiple internal and external systems and reports to ensure that we are monitoring risk and critical dates.
PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be:
Customer Focused - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.
Managing Risk - Assessing and effectively managing all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.
Accuracy and Attention to Detail
Business Markets
Contracts Management & Administration
Contracts Review
Data Gathering and Reporting
Effective Communications
Financial Analysis
Lease and Property Management
Negotiating
Real Estate Law & Policy Compliance
Roles at this level typically require a university
college degree
2+ years of relevant professional experience.
In lieu of a degree
a comparable combination of education
job specific certification(s)
Manufacturing
On going position
General Location, within a limited area